Temporary Part-Time RPN/Administrative Assistant – MINT Memory Clinic

Background: The MINT Memory Clinic offers interprofessional, primary care-based assessment, early diagnosis, and ongoing support for individuals with cognitive impairment and dementia. Supported by a team of specially trained healthcare professionals and community partners including Alzheimer Society of Peterborough, Kawartha Lakes, Northumberland and Haliburton, the Northumberland Family Health Team, and Seniors Care Network, the clinic collaborates closely with primary care providers, geriatric specialists, and other health and social service agencies to deliver compassionate, person-centered care to clients and their families./care partners.

Job Summary: This role combines clinical and administrative responsibilities to support the delivery of comprehensive memory care services. Clinically, the RPN performs cognitive testing, geriatric assessments, and participates in interprofessional care planning for clients and their families/care partners. Drawing on specialized knowledge in dementia and cognitive impairment, the RPN supports diagnosis, develops and implements interventions, and provides consultative support for responsive behaviours.

Administratively, the role provides essential clerical support to the interdisciplinary memory clinic team. Responsibilities include managing referrals, gathering background information, booking appointments and clinic space, coordinating clinic schedules, and supporting communications. The role also offers general program support to organizational members of the clinic. This integrated position ensures both the clinical and operational aspects of the memory clinic run efficiently and effectively.

Service Responsibilities:

Administrative Support

• Receive and process referrals, complete client registration, and gather required documentation for triage and clinic days.
• Schedule client and collateral appointments, provide reminders, and manage booking of clinic space and resources.
• Prepare documentation and clinic materials; draft correspondence, referral letters, and care plan communications.
• Maintain accurate filing systems, confidential records, and clinic data.
• Support clinic operations by attending scheduled assessment days, welcoming clients/caregivers, and providing on-site administrative assistance.
• Assist with team meetings (e.g., agendas, scheduling, minutes), develop service delivery templates and promotional materials, and participate in committee work.
• Provide cross-coverage for other CHCN administrative staff as needed.

Clinical Support (RPN Scope)

• Conduct cognitive and functional assessments, behavioural evaluations, and geriatric interviews as part of the interprofessional assessment team.
• Participate in care planning and follow-up, including communication with families, third parties, and health system partners to support coordinated care.
• Apply non-pharmacological and pharmacological knowledge to identify, prevent, and respond to behavioural changes and cognitive decline.
• Collaborate with clients, families/care partners, and interprofessional team members to identify goals and create person-centered care plans.
• Attend MINT clinical assessment training and ongoing refresher education.

Required Knowledge, Skills, and Abilities

• Strong knowledge of dementia, delirium, depression, and cognitive/mental health conditions, including assessment tools and best practices.
• Understanding of responsive behaviours, behavioural expression, and strategies for dementia care.
• Proficiency in therapeutic and pharmacological approaches to behaviour management.
• Excellent assessment, critical thinking, and clinical judgment skills within the full RPN scope of practice.
• Effective interpersonal and communication skills; ability to foster collaboration within an interprofessional, community-based care model.
• Demonstrated organizational skills, professional work ethic, and ability to prioritize in a fast-paced, client-focused environment.
• Proficiency in clinical documentation software, telemedicine, virtual platforms, and standard office tools.
• Commitment to quality improvement, knowledge exchange, and capacity building within the team and broader system.

Organizational Responsibilities:

• Collects statistical information as required by the Centre.
• Incorporates critical thinking practice and a collaborative approach to problem solving and decision making.
• Integrates into work functions the principle of respect and value for staff, clients, and the community.
• Works in a manner that preserves confidentiality, adhering to the CHCN’s Confidentiality Agreement and Oath and privacy related policies.
• Works in a manner that seeks to minimize risk to clients, the Centre and to Staff.  Committed to safety, works in a manner that demonstrates responsibility for following the Centre’s safe work practices and works in compliance with the Occupational Health and Safety Act.  Takes responsibility for and is expected to report any unsafe/at risk conditions as well as be accountable for their correction.
• Communicates in a timely and positive manner with the Manager, Specialized Programs regarding job content, specific objectives and personal performance.  Identifies performance goals, objectives and learning needs.  Identifies concerns in a timely manner and, in collaboration with the Manager, Specialized Programs, seeks resolution.
• Incorporates and contributes to the Centre’s efforts for continuous quality improvement by identifying, implementing and evaluating policies and practices to support best practice.
• Incorporates and strengthens collaborative and interdisciplinary teamwork.
• Participates as a team member in all staff functions: program planning, team and inter-team meetings, all staff meetings and team building.
• Performs other duties as assigned.

 Professional Development:

• Maintains and develops professional competence through on-going professional development and stays current and aware of opportunities to implement new, evidence based methods of client assessment and treatment.
• Participates in self-directed learning to ensure that practice remains relevant by attending professional conferences, e-learning and journal reviews.

Qualifications and Experience:

• Registered Practical Nurse (RPN) diploma with full scope of practice and current registration in good standing with the College of Nurses of Ontario.
• Current CPR/Basic Life Support and First Aid certification.
• Criminal Record Check with Vulnerable Sector Screening required.
• Formal training in cognitive testing and geriatric assessment.
• Additional certifications such as P.I.E.C.E.S.™, U-First!™, or Montessori Methods for Dementia™ required; Gentle Persuasive Approach (GPA)™ training is an asset.
• Minimum three (3) years of clinical experience working with older adults, including at least one (1) year in cognitive testing or as a geriatric assessor, preferred.
• One (1) year of recent experience in community or primary care settings, preferred.
• Experience carrying out administrative functions.
• Proficient in Microsoft Office and other relevant software; capable of using clinical documentation systems and virtual care tools.
• Strong interpersonal, organizational, written, and verbal communication skills.
• Knowledge of the Northumberland community, primary health care, and community health centres is considered an asset.
• Experience working with vulnerable or marginalized populations is an asset.
• Flexibility to work varied hours as required by clinic operations.

Job details: 22 month contract. 25 hours per week @ $37.70/hour. Must be legally able to work in Canada.

How to apply: Send resume to [email protected]

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, the Community Health Centres of Northumberland will provide assistance to applicants who request accommodation throughout the recruitment process.

 At the CHCN, we value diversity – in backgrounds and in experiences. Healthcare is a universal concern and we invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions to help build the future of healthcare and our communities.

 Note that the CHCN is a scent free work environment and we ask that you refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.