Description
Job Summary:
Reporting to the Manager of Finance and Corporate Services, the Human Resources (HR) Specialist plays a critical role in the Community Health Centres of Northumberland (CHCN), from coordination of the recruitment, screening, interviewing and onboarding processes for all staff, to developing and advising management on policies and employee relations. This multifaceted position also involves processing payroll and benefits, maintaining employee records, and ensuring regulatory compliance.
Service Responsibilities:
Recruitment & Staffing – In conjunction with management team:
Develop a standardized recruitment process including:
- Identifying hiring needs
- Developing and posting job advertisements
- Screening resumes
- Developing interview guides
- Scheduling interviews
- Assisting with interviews, as required
- Completing reference checks
- Managing employment offers and contracts
- Managing collection and monitoring of Criminal Record Checks and/or Vulnerable Sector Checks
Policy, Procedures and Job Description Development – In conjunction with management team:
- Development and maintenance of all HR policies and procedures, including scheduling follow-up reviews and recommendations to management for revisions.
- Development and evaluation of all required Job Descriptions, researching current trends to ensure up to date descriptions that are relevant and aligned with the needs of the organization.
Compensation & Benefits – using the organizations Human Resource Information Systems (HRIS):
- Manage the CHCN’s payroll and time off credit system. This includes the administration of bi-weekly reporting in the ADP platform and communication to staff, as required. Trouble shooting and identifying and resolving issues with ADP as required.
- Administer and manage health, dental and disability insurance plans with the insurance provider. Provide support and communication to staff as needed. Reporting and interface with ADP system, as required. Participate in and support management team on annual review and contract processes.
- Administration of employee retirement plan (HOOPP), ensuring enrolment of staff, reporting, and interface with ADP system, as required.
Onboarding & Training
- Create new individual staff/student HR files, and complete audits of files for completeness, as required
- Developing and conducting orientation processes for new hires.
- Developing, coordinating, and monitoring student placements across the organization.
- Ensure new hires and students provide all necessary documentation such as police checks, credential verification, CRA tax forms, and other required documentation.
- Ensure all staff and students complete necessary training and policy review and sign of confidentiality and use of CHCN property forms.
Employee Relations & Conflict Resolution
- Serve as a trusted, neutral resource for staff and leaders, providing advice and support on employee relations matters, performance concerns, and workplace issues.
- Lead and support the resolution of workplace conflict through informal coaching, mediation, and facilitation, with a focus on respectful, trauma-informed, and values-based approaches.
- Support managers with the interpretation and application of HR policies, and employment legislation in addressing employee relations matters.
- Participate in or lead workplace investigations, ensuring processes are fair, confidential, culturally safe, and aligned with organizational policies and legal requirements.
Project Management & Professional Development
- Standardize employee and leadership performance appraisal processes.
- Develop and/or seek professional development opportunities for all staff and departments, for the not-for-profit sector.
- Support CHCN’s strategic planning, quality improvement and accreditation goals and objectives.
Regulatory Compliance:
- Ensure all HR practices adhere to provincial and federal legislation – Employment Standards Act, Ontario Labour Law, Canada Labour Code including the Ministry of Labour – Labour rules for Employees.
- Support the management team by being the subject matter expert at the CHCN for all HR practices and standards.
Organizational Responsibilities:
- Collects statistical information as required by the Centre.
- Incorporates critical thinking practices and a collaborative approach to problem solving and decision making.
- Integrates into work functions the principles of respect and value for staff, clients, and the community.
- Works in a manner that preserves confidentiality. Adheres to the Personal Health Protection Policy and the Confidentiality Policy for the Centre.
- Works in a manner that seeks to minimize risk to clients, self, the Centre and staff. Committed to safety, works in a manner that demonstrates responsibility for following the Centre’s safe work practices and works in compliance with the Occupational Health and Safety Act. Take responsibility for and is expected to report unsafe/at risk conditions as well as be accountable for their correction.
- Communicates in a timely and positive manner with the Manager and management team regarding job content, specific objectives, and personal performance.
- Identifies performance goals, objectives, and learning needs.
- Identifies concerns in a timely manner and, in collaboration with the Manager and management team to seek resolution.
- Contributes to the overall mission of the Centre by participating in meetings and on committees to identify, respond, and/or resolve issues or opportunities for improvement.
- Incorporates and contributes to the Centre’s efforts for continuous quality improvement by identifying, implementing and evaluating policies and practices to support best practices.
- Incorporates and strengthens collaborative and interdisciplinary teamwork.
- Participates as a team member in all staff functions: program planning, team and inter-team meetings, all staff meetings and team building.
- Performs other duties as assigned.
- Adheres to all CHCN infection prevention and control policies, including screening protocols, enhanced infection prevention procedures, and use of personal protective equipment as required.
- Accept responsibility for assigned duties, meet established timelines, and seek clarification or support when workload or priorities are unclear.
Professional Development:
- Maintains and develops professional competence through ongoing learning, participation in training, and engagement in performance development processes.
- Demonstrates openness to feedback and a commitment to continuous improvement.
- Stays current and aware of opportunities to implement new, evidenced-based methods of Human Resources Administration as well as current employment and labour standards in Ontario.
- Participates in self-directed learning to ensure that HR practices remain up-to-date and relevant.
Experience
Qualifications:
- A university degree or college diploma in human resources management or a related field, such as business administration, industrial relations, commerce or psychology. or completion of a professional development program in human resources administration is required.
- Current designation as a Certified Human Resources Professional (CHRP).
- Knowledge and experience in managing group benefits through third party health insurance providers.
- Knowledge and experience in managing pension plan administration preferably in the public sector (e.g. HOOPP, OMARS, OPS)
- Knowledge and experience in managing payroll HR administration systems (e.g. ADP)
- Knowledge and experience in project management, and change management principles
- Proficiency in the use of computers and various software applications (Microsoft Office, etc.)
- Experience in HR policy development, implementation, monitoring, and evaluation.
- Self-starter with strong motivation and the ability to work effectively both independently and as part of a collaborative team.
- Demonstrated ability to be open to feedback and a commitment to continuous learning and professional development.
- Demonstrated attention to detail, maintaining precise records, and ensuring legal compliance.
*Please note that this is a new and evolving role, with potential to be evaluated for a full-time position in the future. Comfort and experience working in developing an emerging role is an asset.
Salary: $35-$39,000per annum
Hours: 17.5 hours per week
Hours of Work: Days – Mon – Fri 9:00am-12pm
Start Date: March 23rd, 2026
The Community Health Centres of Northumberland offers a competitive compensation package which includes HOOPP (Healthcare of Ontario Pension Plan).
Please note, only candidates selected for an interview will be contacted. No phone calls please.
As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, the Community Health Centres of Northumberland will provide assistance to applicants who request accommodation throughout the recruitment process.
At the CHCN, we value diversity – in backgrounds and in experiences. Healthcare is a universal concern and we invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions to help build the future of healthcare and our communities.
Note that the CHCN is a scent free work environment and we ask that you refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.
Apply
Please submit cover letter and resume, to [email protected] citing “HR Specialist.” This competition will remain open until filled; the Community Health Centres of Northumberland reserves the right to contact and interview candidates prior to this deadline.
