Description
The Community Health Centres of Northumberland (CHCN) provides primary care (family physicians and nurse practitioners), diabetes education, mental health and addictions counseling, geriatric outreach services, a memory clinic, dental care, and many health promotion and community development activities. The Centre focuses on the frail elderly, people struggling with mental health issues and/or addictions, those unable to have even basic housing and food, the lonely, and youth at risk.
The Community Health Centres of Northumberland (CHCN) currently has an opening for a full-time Corporate Administrative Assistant.
Reporting to the Executive Director, the Corporate Administrative Assistant coordinates the provision of corporate administrative services for all aspects of the CHCN. In close collaboration with the Director of Corporate Services, the position also provides cross-functional supports in collaboration with the management team and other administrative staff.
Position Responsibilities
The position plays a key coordinating and organizational role in the management of the Executive Directors Office. Key activities include:
- Manages the Executive Directors calendar, meeting schedule, and communications
- First point of contact for the agency’s Board of Directors
- In a timely manner prepares and distributes Board / Committee Packages
- Attends all Board meetings, records minutes, prepares agendas for approval and distribution.
- Organizes and coordinates the Annual General Meeting and other Board related meetings in accordance with CHCN Bylaws and policies
- Ensures executive meeting preparation logistics are finalized including the scheduling of space, room/equipment setup, and any identified needs for the purpose of the meeting.
- Develops and implements systems of record-keeping, data collection, reporting, and information distribution related to Corporate affairs including but not limited to CHCN’s reports and submissions to funders, Human Resource records, financial and audit records, communications, and all other related corporate files.
- Organizes and supports the agency’s corporate filing system including:
- Electronic record-keeping of all Committee reports and records
- Management meetings including external organizational committees
- Supports the Accreditation process, document and policy tracking, and ensures compliance with scheduled policy and procedural reviews.
- Organizes and coordinates special events of the agency such as fundraising and celebrations.
- Provides administrative support to external committees as directed by the Executive Director.
- Coordinates and develops all communications and informational materials.
- Other duties as assigned by the Executive Director.
Experience
- College Diploma or University Degree and/or significant experience in a senior administrative support role preferably in a not-for-profit setting. Experience in Human Resources administration is considered an asset.
- Ability to professionally represent the office of the Executive Director, can maintain confidentiality, and demonstrate political acuity on sensitive matters of the agency.
- Communications skills to ensure information is delivered accurately and timely to internal and external stakeholders, the Centre’s clients, and the general public.
- Exceptional computer software skills in applications including Word, Excel, PowerPoint, and document formatting including use of graphic software.
- Exceptional organizational skills to manage and track multiple files and projects.
- Experience working with an organization’s senior management team, handling highly sensitive and confidential information.
- Ability to work flexible hours including evenings.
- Current driver’s license with vehicle and applicable insurance.
A current Vulnerable Persons Criminal Reference Check will be required.
CHCN has implemented a mandatory vaccination requirement for all its employees. Proof of full vaccination will be required prior to commencement of employment.
The CHCN offers a competitive compensation and benefits package which includes HOOPP (Healthcare of Ontario Pension Plan).
Apply
If you are interested in this unique opportunity, please send your cover letter and resume citing “Corporate Administrative Assistant” on or before Wednesday January 5th, 2022 to:
Doug Dixon
Director of Corporate Services
Community Health Centres of Northumberland
ddixon@porthopechc.ca
Please note, only candidates selected for an interview will be contacted. No phone calls please.
As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, Community Health Centres Northumberland will provide assistance to applicants who request accommodation throughout the recruitment process.
